Organize your tasks for free, with no expiry date
The Workspacefy free plan is not a 14-day trial with a countdown. It is the product, with a clear limit on workspaces, people and items per app, and no credit card at the door.
"Free" has become a meaningless word in task software. Sometimes it means a 14-day trial, sometimes five tasks a month, sometimes you only find the limit after importing your whole team's work.
Here the definition is boringly direct: the free plan is permanent and includes the work apps, not a stripped-down version of them. What it does not include is listed on this page before you create an account, not after.
Permanent, not a trial
There is no expiry date and no automatic downgrade. If the free plan solves your case, it still solves it next year.
No credit card
The account is created with an email address. No card "just to verify" and no silent charge when the period ends, because there is no period.
Full Kanban, not a demo
WIP limits per column, swimlanes, checklists and a timer are part of the free plan. Real flow control is exactly what usually sits behind the paywall elsewhere.
Your data leaves whenever you want
Any collection exports to XLSX or CSV, respecting the filters and sorting on screen. A free plan should not be an exit trap.
What you can organize without paying anything
The free plan ships the set of apps most small teams actually use day to day. The list below is not "limited features": these are the same apps as the paid plans, inside one workspace.
- Tasks with Timer, Kanban with WIP limits, swimlanes, checklists and time tracking.
- Calendar and Timeline, due dates, recurring events, interactive Gantt and dependencies between tasks.
- Multi-view, the same task collection as a table, kanban, calendar or gallery.
- Notes and Wiki, documentation with version history, comments and a recoverable trash.
- Integrated Email, Gmail and Outlook inside the workspace, with Cc/Bcc and HTML sending.
- Public Forms, Whiteboard and the App Store, at no extra cost.
Where the free plan ends
Three things separate free from paid, and none of them is task organization itself. The first is scale: one workspace, up to two people inside it and an item limit per app. The second is files: the free plan has no storage quota. The third is what starts at Pro, dashboards, video meetings, Virtual Office and live chat.
In practice: if your team organizes tasks and talks somewhere else, free is enough. If you want the meeting to happen inside the same workspace as the tasks, that is when moving up makes sense.
How billing works once you leave the free plan
When there is billing, you pay for your plan, and every workspace already comes with an allowance of included seats. Only whoever goes past that allowance becomes an extra seat, priced below a whole plan.
That is what makes leaving the free plan a decision about scale rather than headcount: a team that fits inside the allowance pays what one person alone would pay, and inviting someone else only moves the bill once the allowance runs out.
What changes from one plan to the next
The task-organizing apps are the same on every plan. What changes is scale and real time.
| Free | Pro | Business | |
|---|---|---|---|
| Workspaces | 1 | 3 | 10 |
| Seats included per workspace | 1 | 5 | 15 |
| People per workspace | 2 | Unlimited | Unlimited |
| Item limit per app | Yes | Unlimited | Unlimited |
| File storage (account total) | 0 GB | 30 GB | 50 GB |
| Tasks, Kanban, timer and checklists | Yes | Yes | Yes |
| Calendar, Timeline and Gantt | Yes | Yes | Yes |
| Multi-view | Yes | Yes | Yes |
| Dashboards | No | Yes | Yes |
| Video meetings and Virtual Office | No | Yes | Yes |
| Public API with CRUD and OAuth2 | No | No | Yes |
You pay for your plan, and every workspace already comes with the seats above; only what goes beyond becomes an extra seat, priced below a plan. Current prices live on the pricing page, which is the official source — this table only summarizes the difference in scope.
Frequently asked questions
- Is the task manager really free, with no time limit?
- Yes. The free plan has no expiry date and does not turn into an automatic charge after a period. It has a scale limit, 1 workspace, up to 2 people in it, an item limit per app and no file storage quota, and that limit is what defines when moving up makes sense, not a countdown.
- Do I need a credit card to start?
- No. The account is created with an email address and setup takes about five minutes. A card only comes into play if you decide to subscribe to a paid plan.
- How many people can organize tasks on the free plan?
- Up to 2 people, in the 1 workspace the free plan gives you. Past that it is time for a paid plan, and then every workspace comes with an allowance of included seats, with the current count and prices on the pricing page, which reads plans straight from our API.
- What happens to my tasks if I hit the limit?
- Nothing is deleted. What stops is creating a new item past the app's limit, inviting a third person into the workspace, creating a second workspace or attaching a file. Whatever is already there stays accessible and editable, and each app's exact limit shows up in the app itself as you approach it.
- Can I take my data with me if I stop using it?
- Yes. Any collection exports to XLSX or CSV respecting the filters and sorting on screen, and from the Business plan up everything also comes out through the public API with full CRUD. The way out matters as much as the way in.
- What is the difference between this plan and the paid one when it comes to organizing tasks?
- None, for the organizing itself. Kanban with WIP limits, swimlanes, checklists, timer, calendar and timeline with Gantt are all on the free plan. What starts at Pro is dashboards, real-time chat, video meetings and the Virtual Office.
Keep reading
- A task organizer app that does not make you choose between yourself and the teamStart by organizing your own day. When someone else needs to join the same task, it is already built for that, and nobody has to export anything or start over in another tool.
- An online to-do list that survives growingChecklist, due date and owner on every item, stored in the cloud and visible to whoever you invite. And when the list passes the point where a list can cope, it changes format instead of you changing tools.
- Task management your team keeps updated because it pays offKanban with WIP limits, checklists, timer and due dates. The same list becomes a table, a calendar or a timeline as the question changes.
- A Trello alternative for when the board is no longer enoughTrello taught a whole generation to work in columns. The ceiling appears when the team needs deadlines, dependencies, tracked time and metrics, and each one becomes an add-on.
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