A startup workspace: one subscription instead of five
A permanent free plan, a plan with seats included instead of a minimum seat bundle, and a REST API generated automatically, from the Business plan up, for the technical team to build on.
Early-stage startups accumulate tools for an understandable reason: each one solved an urgent problem on some Tuesday. Twelve months later there are six subscriptions, six logins, and nowhere the information is complete.
The highest cost is not the invoice, it is the time of whoever joins the team. Onboarding a new person becomes a tour of six products, with the context of every decision scattered across all of them.
Genuinely free, not a trial
The free plan is permanent and asks for no card. Tasks, timeline, wiki, email and forms are already in it.
Seats included, no minimum bundle
You pay for the plan and every workspace comes with a seat allowance. A team of three fits inside it, so inviting someone is not a budget decision.
An API with no integration project
Every app created in the workspace exposes full REST CRUD with OAuth2, from the Business plan up.
Grows with the team
1 workspace on free, 3 on Pro, 10 on Business and unlimited on Enterprise.
Less stack, more context
On a small team, every tool switch costs proportionally more: there is no dedicated admin, so whoever configures it is the same person who should be building the product.
When tasks, scheduling, documentation, email, dashboards, forms, whiteboard and chat live in one workspace, onboarding someone new becomes a conversation instead of six invitations and six tutorials.
The part that matters to whoever writes code
Every app created in the workspace becomes a REST endpoint immediately, with full CRUD. Authentication is OAuth2 client_credentials, you exchange client_id and client_secret for a public-scope token, with no loose keys inside requests.
That changes what a collection means: instead of a place to store data, it becomes a lightweight backend for the internal prototype, the improvised dashboard, or the Zapier integration that was needed yesterday. Rate limiting, per-request usage auditing and OpenAPI documentation come with it.
- Generate an API key in the workspace.
- Create the credential in the app and exchange client_id and client_secret for an OAuth2 token.
- Call the endpoints generated from the workspace's apps.
From early chaos to process that does not ossify
A startup does not need heavy process, it needs information not to get lost while the operation reshapes itself every quarter. Collections with multiple views handle that better than a rigid process: the same base becomes Kanban, table, calendar or timeline as the question changes.
And when the team grows enough to need separate contexts, the split by workspace is already there, with no migration.
Frequently asked questions
- Is the free plan enough to actually operate?
- It is, for up to two people in one workspace. It includes tasks with timer, calendar and timeline, notes and wiki, built-in email, multiple views, App Store, public forms and whiteboard, each app with an item limit. The honest limitations are that ceiling on people and items, file storage, dashboards, real-time chat, video meetings and the virtual office, which start at Pro, and the public API, which starts at Business.
- When does moving up to Business make sense?
- Usually for two reasons: needing more than three workspaces, or needing the public API. If the technical team wants to read from and write to collections from its own system, Business is the tier where that is unlocked.
- What if we grow fast and need to migrate later?
- The public API with full REST CRUD on every app is exactly the exit guarantee: your data is reachable programmatically, not locked in a proprietary format. That is worth weighing when picking any tool, not only this one.
- Can we use it as a CRM early on?
- You can. The App Store ships ready-made CRM, Kanban and Project Management apps, and collections accept reference columns between them (lookup and rollup) to link a contact, a deal and a task. For early-stage teams that usually replaces a dedicated CRM well, until volume justifies one.
Keep reading
- Team management when nobody sits in the same roomVisible workload, rituals that take real room on the calendar, and all the context in the same place the work happens.
- Remote work without six tabs open for one questionPresence, conversation, execution and record in one environment. That is what separates a distributed team that works from one that spends the day catching up.
- What is an OKROKR is a goal-setting method that separates where you want to get to (the objective) from how you will know you got there (the key results). The most common mistake is confusing a key result with a task.
- A ClickUp alternative for when the number of options becomes the obstacleBoth cover similar ground. The difference is not the feature catalog, it is how long the team takes to adopt it and who answers when something breaks.
Start with one tool instead of five
A permanent free plan, five minutes of setup and no credit card.
Start free