A Gather alternative for teams who want the office and the work in one place
Gather solves presence. If your team also needs tasks, a schedule, email and documentation, the question stops being which virtual office is better and becomes how many tools you want to keep.
People who land on a virtual office tool usually arrive with the same problem: the remote team stopped talking without scheduling it. Gather attacks that well, with a map, a character and proximity video, it is a focused product, and focus is a quality.
The limit shows up afterwards. With presence solved, the work still lives elsewhere: the task in a tracker, the document in a wiki, the email in an email client. The office becomes one more tab, not the place where the day happens.
Workspacefy starts from the other side. The virtual office is a module of the workspace, next to tasks, calendar, integrated email, notes, dashboards, forms, whiteboard, chat and meetings, so the conversation that happened at a desk becomes a task without leaving the place.
An office with your own desk
A map generated for the team's size, with reception, desks, rooms and floors. Everyone claims their own desk.
Proximity chat and lockable rooms
Talk to whoever is nearby; book a meeting room and lock the door when the subject calls for it.
The work in the same product
Kanban with a timer, Gantt, versioned notes, dashboards, forms and email, without a second subscription per function.
One account, one workspace, one bill
A permanently free plan to start; real-time features, the office included, come with Pro.
Where Gather is the right call
If what you want is strictly the space, and the team is already happy with the task tracker, wiki and email it uses today, a product dedicated to presence makes sense. Gather also leads on map customization: its editor lets you build environments at a level of detail an office module inside a suite does not try to match.
Online events and conferences are another case where a space-focused product usually does better than a work suite.
Where Workspacefy solves what an office alone cannot
The informal conversation only counts if it becomes a decision, and the decision only counts if it becomes recorded work. In a standalone virtual office that path is manual: you talk on the map, open another tool, create the task, paste the context.
Here the path is short. The task has an owner, a due date, a checklist and a timer; the decision becomes a note with version history and comments; what you agreed with the client goes out through integrated email, with Gmail and Outlook inside the workspace. None of it requires buying another product.
The math that usually decides
A virtual office tool is billed per person, and it adds to, rather than replaces, the task tracker, the wiki and the rest of the stack. For a team of ten, four or five subscriptions per seat is a common total.
Consolidating is not only about cost: it is about fewer people forgetting which tool the agreement ended up in. Check both products' current plans before deciding, pricing changes, and an outdated comparison misleads.
Before the table, the screens
A comparison is easy to write and hard to believe. The rows that weigh most here are shown below as screens, in the same state you find them in the product.
An office with your own desk, right in the browser
A map with rooms, proximity chat and lockable rooms for a closed conversation. No client to install.
And the work happens in the same product
The task, the board and the document live in the same account as the office, not in a second subscription beside it.
Workspacefy and Gather side by side
Compared by native capability, what works without buying another product or installing a third-party integration.
| Capability | Workspacefy | Gather |
|---|---|---|
| Office map with a character | Generated for the team's size, with reception, desks, rooms and floors | A strength of the product, with navigable environments |
| Map customization | Generated layout, with a claimable desk per person | Its own map editor, with a higher level of detail |
| Proximity conversation | Proximity chat between people who are nearby | Proximity video and audio, which is the core of the product |
| Meeting rooms you can book and lock | Booking and a door that locks, per room | Private areas inside the space |
| Video meetings with screen sharing | Native from Pro, with PiP and raise hand | Native, integrated into the space |
| Tasks with Kanban, timer and WIP limits | Native, with swimlanes per team and dependencies | Not part of the product's scope |
| Schedule and interactive Gantt | Native, with recurring events and dependencies | Not part of the product's scope |
| Email client in the same environment | Gmail and Outlook integrated, with attachments, Cc/Bcc and HTML | Not part of the product's scope |
| Notes and wiki with versioning | Comments, version history and a recoverable trash | Not part of the product's scope |
| Dashboards and metrics | Visual widget editor with period filters | Not part of the product's scope |
| Public forms | Any collection becomes a form, with conditional fields and captcha | Not part of the product's scope |
| Public API | REST endpoint generated per app, with OAuth2, from Business | API and integrations aimed at the space |
| Support in Portuguese | Brazilian team, support in Portuguese | Documentation and support mostly in English |
Comparison written in August 2026 from each product's public documentation. Features and plans change often, confirm on the vendor's official page before deciding. Gather is a trademark of its respective owners, with no affiliation to Workspacefy.
Frequently asked questions
- Does Workspacefy's virtual office have proximity video?
- Proximity conversation on the map is chat-based: you talk to whoever is around you. Video is its own module in the workspace, meetings with screen sharing, PiP and raise hand, and office rooms can be booked and locked for anything that needs a closed conversation. If proximity video is a hard requirement, a product dedicated to it is worth considering.
- Can we use Workspacefy just for the virtual office?
- You can. Nothing forces you to migrate tasks or documentation on day one. The difference is that when the team does want the rest, it is already there, no new subscription and no integration to configure.
- Do we need to install anything?
- No. The whole workspace, office included, runs in the browser.
- Which plan unlocks the virtual office?
- Real-time features, virtual office, video meetings and the collaborative whiteboard, start on the Pro plan. The permanently free plan covers tasks, calendar, notes, forms and one workspace, with no card.
Keep reading
- Virtual office: the place remote teams lostA map generated for the size of your team, desks, meeting rooms, reception and floors. Your character walks through it, sits at their own desk and talks to whoever is nearby. No invite, no link, no booked call.
- Remote work without six tabs open for one questionPresence, conversation, execution and record in one environment. That is what separates a distributed team that works from one that spends the day catching up.
- Collaboration tools that do not require five open tabsA whiteboard with live cursors, chat with mentions, video meetings with screen sharing and a versioned wiki, all in the same environment as the tasks.
- What Workspacefy is forThe same workspace solves very different problems depending on who sits in the chair. These pages show how, without the marketing detour.
Try the office with the work inside it
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