A task organizer app that does not make you choose between yourself and the team
Start by organizing your own day. When someone else needs to join the same task, it is already built for that, no exporting, no migrating, no starting over in another tool.
Most people arrive at a task app solving a personal problem: today's list lives in three places and none of them is trustworthy. What usually happens six months later is that the work turns collaborative, the personal app cannot follow, and the second migration of the year begins.
The opposite path fails too. Adopting an entire corporate tool to organize your own tasks costs a lot in setup time before returning anything.
Workspacefy is a web app that works in both moments because the task is the same unit in both: it gains an owner, comments and a shared due date when someone joins, and never changes format.
Runs in the browser
No download, no installer, no app store. It opens in your computer's browser and stays reachable anywhere you can log in.
Starts in five minutes
The account is created with an email, no card. You organize your first list before deciding whether to invite anyone to the workspace.
The same task scales
Owner, due date, checklist and tracked time already exist while it is just you. When the team joins, nothing has to be rebuilt.
No side app for time
The timer lives inside the task. No second time-tracking tool to open and reconcile on Friday.
Your routine first, the team's later
For solo use, the app works as an honest list: what is due today, what has a deadline, what is blocked waiting on something else. Kanban with WIP limits fixes the most common habit of people organizing tasks alone, opening five fronts and finishing none.
When the work starts involving more people, the change is configuration, not tooling. Swimlanes separate each team's flow on the same board, and the task that was yours gains an owner, comments and a history visible to whoever needs to follow it.
The view changes as the question changes
A task app usually picks one format and defends that format against the user. Here the same collection switches views in one click, because Monday morning's question is not the planning meeting's question.
- Checklist and Kanban for the day's execution.
- Calendar with recurring events for deadlines and commitments that repeat.
- Timeline with interactive Gantt and dependencies once a task becomes a dated deliverable.
- Table with reference columns (lookup and rollup) to total effort or cost across collections.
- Gallery when the deliverable is visual.
Context comes along with the task
What makes someone abandon a task organizer is rarely the list itself, it is having to leave it to find the email that started the request, the document with the decision and the conversation that changed the scope.
In Workspacefy those live in the same workspace: integrated Gmail or Outlook email, notes and wiki with version history, and dashboards reading the tasks' own data. Keeping the task current stops being bureaucracy and becomes the fastest way to find your work again.
Frequently asked questions
- Do I need to install anything?
- No. It is a web app: you open it in your browser and log in. There is no installer to download and no version to keep updated on each machine.
- Can I use it alone before inviting the team?
- Yes, and that is the most common path. The free plan gives you a permanent workspace, so you organize your own tasks first and invite people when it makes sense. The tasks already there stay exactly as they are.
- Does the app handle due dates?
- It does. Every task takes a due date and an owner, and the same collection shows up in the calendar and in the timeline with interactive Gantt and dependencies. Recurring events cover whatever repeats every week or every month.
- What if I already organize my tasks in another tool?
- Import accepts CSV, XLSX and XLS, the format practically every tool exports, and Google spreadsheets come in through Drive. Columns are mapped automatically, you review the mapping and you see a preview before anything is written.
- Can the app handle personal and work tasks at the same time?
- It can, and the split is usually done per collection or per board inside the same workspace. If the separation has to be total, separate workspaces solve it, the free plan has 1, Pro has 3 and Business has 10.
- How does the app connect to the rest of my tools?
- There are two-way integrations with GitHub, Google Calendar, Google Sheets and Gmail, plus file import from Google Drive. For anything not on the list, every app created in the workspace already exposes a REST endpoint with full CRUD through the public API, available from the Business plan up.
Keep reading
- Organize your tasks for free, with no expiry dateThe Workspacefy free plan is not a 14-day trial with a countdown. It is the product, with a clear workspace and storage limit, and no credit card at the door.
- An online to-do list that survives growingChecklist, due date and owner on every item, stored in the cloud and visible to whoever you invite. And when the list passes the point where a list can cope, it changes format instead of you changing tools.
- Task management your team keeps updated because it pays offKanban with WIP limits, checklists, timer and due dates. The same list becomes a table, a calendar or a timeline as the question changes.
- What is KanbanKanban is a workflow management method that makes work visible and limits how much is done at once. The board is the visible part; the limit is the part that works.
Organize your own tasks before organizing the team's
Opens in the browser, starts in five minutes and asks for no credit card.
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