Collaboration tools that do not require five open tabs
A whiteboard with live cursors, chat with mentions, video meetings with screen sharing and a versioned wiki, all in the same environment as the tasks.
Collaboration has become a synonym for "one more subscription". One app for the whiteboard, one for chat, one for calls, one for documents, and a sixth, for automation, just to make the first five talk to each other.
That cost rarely shows up on the invoice. It shows up in the time the team spends hunting for which tool held the decision, and in the energy of switching context dozens of times a day.
Real-time whiteboard
An infinite canvas with your team's cursors visible as they draw. Brainstorms, flows and diagrams without exporting an image anywhere.
Chat in the context of the work
Messages with reactions and @mentions inside the workspace, next to the task being discussed.
Meetings without leaving the screen
Video, screen sharing, raise hand, and picture-in-picture camera so you can keep working during the call.
Documents with history
Notes and wiki with comments, restorable versions and a trash bin, what was agreed does not depend on who remembers.
Synchronous and asynchronous in one place
Every team collaborates in both modes, and most tools pick one. Chat handles the now and loses the history; a wiki keeps the history and is useless for deciding fast.
In Workspacefy the two coexist: chat with mentions and video meetings cover the decision of the moment, and notes with restorable versions keep what was decided. Because they sit in the same workspace as the task, the distance between "we talked about this" and "it is written here" is short enough that someone actually walks it.
Collaborating with people outside the team
A good share of real collaboration happens with people who do not, and should not, have workspace access: a client, a supplier, a candidate, a neighboring department.
Public forms handle that contact without opening the door: any collection becomes a publishable form, with conditional fields, built-in captcha and a simple or advanced publishing wizard. What comes in lands straight in the team's table, already in the right shape, with nobody transcribing emails into a spreadsheet.
One home for the material, not three
Collaboration produces files, and scattered files are where information goes to die. File storage starts on Pro, with 30 GB on Pro, 50 GB on Business and 100 GB or more on Enterprise.
The App Store ships a two-way GitHub integration, plus file and spreadsheet import from Google Drive, so what already lives there comes in without becoming a diverging copy.
And what is not a file but an address, the client dashboard, the staging environment, the brand folder, goes in as a shortcut pinned in the workspace, with a title and a category. That is what keeps collaboration from restarting every week with the question "what was the link again?".
Frequently asked questions
- Are video meetings in the free plan?
- No. Video meetings, dashboards, real-time chat and the virtual office start at the Pro plan. The free plan already includes the other collaborative tools, notes and wiki, whiteboard, public forms, built-in email and multiple views.
- How many people can edit the whiteboard at once?
- The whiteboard is collaborative in real time, with each participant's cursor visible while they draw. It is designed for the dynamic of a team working together, brainstorms, flows, diagrams, not for a large audience watching.
- Can I receive requests from outside without granting workspace access?
- Yes, that is exactly what public forms are for. You publish a form from a collection, with conditional fields and captcha, and share only the link. Whoever answers needs no account, and responses land directly in the team's collection.
- How is collaborative content handled for privacy?
- Each workspace runs in an isolated environment, communication travels encrypted over TLS, and sensitive data is stored encrypted. The platform operates under Brazil's LGPD, and the detail on collection, retention and deletion is in the Privacy Policy.
Keep reading
- WhiteboardA free canvas for the team to think together, in real time.
- ChatReal-time conversation with the people already in the workspace.
- Video CallA video meeting opened from inside the workspace, with no link to generate.
- Virtual OfficeA map with desks and rooms, where walking over is the invite.
- Virtual office: the place remote teams lostA map generated for the size of your team, desks, meeting rooms, reception and floors. Your character walks through it, sits at their own desk and talks to whoever is nearby, with nothing to schedule.
- Team management when nobody sits in the same roomVisible workload, rituals that take real room on the calendar, and all the context in the same place the work happens.
- Remote work without six tabs open for one questionPresence, conversation, execution and record in one environment. That is what separates a distributed team that works from one that spends the day catching up.
- A Notion alternative for teams that need to execute, not just documentNotion is excellent as a knowledge base. The friction shows up when a team tries to run the whole operation inside it, and email, calls and the schedule stay somewhere else.
- Your team's bookmark manager, inside the workspace where the work happensDrive, repository, design board, metrics dashboard, staging environment. Paste the URL and the shortcut builds itself with title, icon and category, pinned to the sidebar, valid for the whole team.
Bring your team's collaboration into one place
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