A workspace your team
will actually want to use
Built for teams that outgrew spreadsheets and half-baked tools.
Install only the app you'll use: billing is per plan, not per app · Encrypted in transit, and no workspace can see another · 5 min setup, no card needed
1 tab
for tasks, email, docs and meetings
5 min
setup, no card required
TLS
in transit, with isolated workspaces
11
apps installable in one workspace, 9 of them on the free plan
What changes in your daily routine
Email inside the workspace
Gmail, SMTP and IMAP inside the workspace. Threads land in the same search that finds a task or a note.
The note stays attached to the record
A note can be attached to any record in any app, so the documentation lives next to what it documents.
The team starts with the app it needs
A default path that works out of the box and depth that is optional: the team starts with the app that solves its problem, with no configuration matrix before the first use.
One app writes into another
Tick 'has a meeting' on a calendar event and the video room is created with the link saved on the event itself. Untick it and the room is cancelled.
Built for how your team
already works
The apps share one workspace, and what one writes the other can see.
Tasks with Timer
Kanban, checklists and a timer in place of the spreadsheet.
WIP limits per column and swimlanes per team, stay organized without losing pace.
Projects
The umbrella over your tasks, with GitHub and Azure DevOps coming in on their own.
Connect the repository and issues arrive as tasks, each carrying its origin badge.
See how it worksCalendar and Timeline
An interactive Gantt where the deadline moves when you drag the bar, and the timeline shows which week the project is on.
Recurring events and task dependencies right on the timeline.
See how it worksIntegrated Email
Gmail and Outlook inside the workspace, without switching tabs.
Attachments, Cc/Bcc and HTML sending, your inbox without leaving the workspace.
See how it worksNotes and Wiki
A rich text editor for the loose note and for the team wiki, keeping the project's documentation in the same place as the project's tasks.
Comments, version history and a recoverable trash on every document.
See how it worksDashboards
Charts and KPIs built on the data already sitting in the workspace.
Date-range filters and a visual editor where you drag each widget wherever you want. From the Pro plan up.
Multi-view
The same collection as a table, kanban, calendar or gallery.
Lookup/rollup columns across tables and masking for sensitive data.
App Store
You install only the app you are going to use, and billing stays per plan rather than per installed app.
Two-way sync with GitHub and file import from Google Drive, without leaving the screen.
Public Forms
Any collection becomes a public form, and every answer lands straight in the table.
Simple or advanced publish wizard, conditional fields and built-in captcha.
See how it worksWhiteboard
Infinite canvas for sketching a flow or an idea.
Watch your team's cursor draw alongside yours, live.
See how it worksReal-Time Chat
Text chat with reactions and mentions, right in the context of your work.
React to messages and tag teammates with @mentions, no tool switching. From the Pro plan up.
See how it worksForums
Discussion that stays on the record instead of scrolling away in chat.
Categories, a marked best answer and real moderation. A published forum becomes a public page.
See how it worksVideo Meetings
A video call with screen sharing, without leaving the workspace.
Raise your hand, share your screen and keep your camera in PiP while you work. From the Pro plan up.
See how it worksVirtual Office
An office map where the team runs into each other. Walk up to someone's desk and start talking.
Rooms you can book and lock, a desk of your own and proximity audio. From the Pro plan up.
See how it worksTeam shortcuts
Every work link centralized in the workspace. Whoever joins the team finds the accesses already in place.
Paste the URL and the shortcut builds itself with the site's name and icon. It becomes a button on the workspace sidebar for the whole team.
The views read the same records: the task you drag on the kanban is the one on the checklist and the one the timeline places.
The office that disappears when the team is remote
A real map, generated for the size of your team: desks, meeting rooms, reception. Your character walks through it, sits at their own desk and talks to whoever is nearby. Nobody has to send a meeting link to trade two sentences.
Everyone gets a desk
Claim a desk and sit at it. Whoever arrives sees where you are and whether you are close by.
Walk over to talk
Conversation is proximity-based: you talk by voice to whoever is around you, like in a hallway.
Rooms you can book and lock
Book the meeting room, lock the door, and knock before walking into someone else's.
The workspace as the starting point of the day
Every team works with a dozen scattered links: the Drive, the design board, the repository, the metrics dashboard. Here they live inside the workspace, with the name and icon pulled from the site itself, and whoever joins the team inherits the whole set without asking anyone for a link.
Paste the URL and you're done
The shortcut builds itself with the site's own name and icon. That is where the link lives, instead of the spreadsheet nobody updates.
Everything on the sidebar
Each shortcut becomes an icon on the workspace bar (GitHub, Azure, Figma, Drive), one click away from any screen.
New people arrive with access
On the first login a new teammate finds the same shortcuts as the rest of the team. Onboarding without forwarding links over DM.
The price of a software Frankenstein
Each subscription looks harmless on its own. Together, they become a monster that eats budget, time, and team focus.
Four or five parallel subscriptions hitting your P&L every month. Each with its own renewal, invoice, password, and admin overhead.
Single subscription. What 4 tools deliver, Workspacefy delivers in one account.
Every open tab is a micro-context switch. Your brain burns energy jumping between tools instead of producing. Free decision fatigue.
Tasks, email, docs and boards in one place, in a single tab. The context stops switching on every click.
Want to connect your tools? You need a developer, a fragile API integration, or yet another middleware subscription.
Dynamic API: the REST endpoint with OAuth2 is born alongside the app, from the Business plan up. No connector to wait for and no middleware to subscribe to.
Gantt is an upsell, timeline is premium, storage is a separate plan. What should come together is sold in pieces.
Interactive Gantt, timeline and boards on the free plan, no separate module. File storage starts at Pro, inside the same price, with no add-on.
Four different logins, four ways of organizing, four places your info might be. And it's in none of them.
One login and one shortcut hub: work links stay pinned in the workspace, with title and category, valid for the whole team.
When something breaks, tool A's support blames tool B. The Frankenstein has no owner.
Brazilian support: one team, accountable end to end, answering in English and Portuguese without a script.
Switch tools without leaving data behind
You export what you already have, Workspacefy matches the columns on its own and shows you everything before writing a single row. And whatever has to stay outside the workspace stays in sync, not duplicated.
Export from your current tool
CSV, XLSX or XLS, the format every tool spits out. Google Sheets comes straight in through Drive.
Columns match themselves
"Client name" becomes "Name" without you fixing the spreadsheet first. You review the map and change whatever you want.
Check before it is written
Validation runs before the import and points to the row and column of every error. Nothing lands half-done.
Preview first
The first step only shows what is about to come in. Writing happens when you confirm it.
No duplicates
You pick the field that identifies a record and decide whether a repeat is skipped or updated.
Free to leave
Any collection exports to XLSX or CSV honoring your filters and sorting, or in full through the public API, from the Business plan up.
what already talks to your workspace
Issues and projects both ways, with a webhook, what changes in the repo shows up right away.
Two-wayEvents both ways, with incremental sync. You choose the direction.
Two-wayThe spreadsheet stays live and linked to the collection, with conflict resolution on both sides.
Two-wayInbox, sending, labels and scheduled send inside the workspace.
Two-wayBring files and spreadsheets into the workspace, the original stays in Drive.
ImportAI that works inside your apps, with your approval
Ask in writing for what you would otherwise do by clicking, like creating a task, finding a record or replying to an email. The assistant shows what it is about to do and only runs it after you approve. If your team already uses Claude, it can work in the workspace too.
An assistant inside your apps
It knows the apps, records and people in your workspace. It answers questions about them and makes the changes you ask for.
- Nothing changes before you see it: every change shows up on a confirmation card, and a multi-step plan is approved in one go.
- You pick the model and use your own Anthropic, OpenAI, Google or DeepSeek key. The workspace owner can share theirs with the team.
- In meetings, the minutes come from the live captions. In notes, a plain description turns into a Mermaid diagram you review before inserting.
AI assistant on the Pro plan and up
Connect the assistant you already use
Claude, Claude Code, Cursor and other MCP clients connect to the workspace through OAuth and work in the same apps you do.
- When you authorize, you choose the workspaces and what the assistant may do in each one: view, create, edit, delete or send messages.
- The assistant acts as you and never reaches anything you can't. You can revoke the connection at any time.
- Whoever administers the workspace decides whether it accepts assistant connections.
MCP connections on the Business plan and up
A public API to build on top of your workspace
Every app in your workspace becomes a REST endpoint instantly. Authenticate with OAuth2, read and write data, and connect Workspacefy to any system, Zapier, custom integrations, or server-to-server.
Create an API key
In your workspace, generate a key with public API access.
Mint an access token
Create the credential in the app, then exchange client_id and client_secret for an OAuth2 token (client_credentials).
Call your endpoints
Every app created in the workspace already exposes full CRUD via the dynamic API.
Create the credential inside the app, the OAuth2 client_credentials flow runs against the public API.
Dynamic API
Endpoints generated automatically from your workspace apps. You write no code and ship no deploy for it.
Standard OAuth2
Client_credentials flow with public-scoped tokens. No loose keys in requests.
Production ready
Rate limiting, per-request usage auditing, and full OpenAPI documentation.
A plan that fits your budget
The essentials are free, with no expiry date. Every workspace comes with seats included. You only pay more once you go past them.
Free
1 seat included per workspace · Up to 2 members per workspace · 1 workspace · 0 GB of storage
Includes:
Pro
/month
R$478.80/year
5 seats included per workspace · 3 workspaces · 30 GB of storage
Everything in Free, plus:
Business
/month
R$1,198.80/year
15 seats included per workspace · 10 workspaces · 50 GB of storage
Everything in Pro, plus:
Enterprise
Unlimited seats per workspace · Unlimited workspaces · 100 GB of storage
Everything in Business, plus:
Free plan, no card · Cancel whenever · Up and running in 5 min
Video meetings and Virtual Office from Pro up.
How much fits in each plan
Scroll sideways to see every plan.
| Free | Pro | Business | Enterprise | |
|---|---|---|---|---|
| Whiteboards | 5 | Unlimited | Unlimited | Unlimited |
| Forms | 3 | Unlimited | Unlimited | Unlimited |
| Form submissions | 50 | — | — | Unlimited |
| Notes | 20 | Unlimited | Unlimited | Unlimited |
| Cards | 20 | Unlimited | Unlimited | Unlimited |
| Tables | 3 | Unlimited | Unlimited | Unlimited |
| Timeline items | 10 | Unlimited | Unlimited | Unlimited |
| Resource items | 20 | Unlimited | Unlimited | Unlimited |
Billing questions
- Does inviting someone double my bill?
- No. You pay for your plan, and every workspace already comes with seats included. Only people past those seats become an extra seat, priced well below a full plan.
- Do the people I invite get the full plan?
- Inside your workspace, yes: they use your plan's features there. Outside it, in their own workspaces, they stay on their own plan. If you want, you can pay a small add-on per person and give them the full plan too.
- How does storage work?
- It is a single account-wide pool, and the number on the plan card is the total. Whoever administers the account decides how much of it goes to personal space and how much to each workspace, and whatever is left over is available first come, first served. Every file uploaded inside a workspace draws from that same pool, whoever uploaded it.
- What happens when storage runs out?
- New uploads are blocked until you free space or contract more. Nothing is deleted and nothing becomes inaccessible. If you would rather not be blocked, you can switch on per-GB overage billing. It ships off, and turning it on is your call.
- Can I cancel any time?
- Yes. Access runs to the end of the period you already paid for, and your files stay put.
Your workspace organized
in 5 minutes.
Creating the account takes no credit card, and the team joins the same day.